Learn how to simplify your budget management process using StyleRow's Budget tool. This session will teach you the quick steps to create estimates, manage time billing, and streamline proposals and invoices, turning financial management from a chore into a breeze.
TRANSCRIPT
0:00
All right. Thanks everybody for joining here today. We're going to be talking about the budgeting tool here on style row and how easy it is to create estimates, proposals, invoices, as well as integrating into QuickBooks as well.
0:15
So, before I dive into my demo account, I just like to show off a couple of looks of the budget tool, and then we'll see a live demo of it in real time here.
0:24
So within the budget, you can set overall target budgets on a low and a high.
0:30
You can track those budgets from your project directly against your overall budgets on the overall project.
0:37
You can set room goals.
0:40
And then here, I like to show in the dining room an example of an estimate that I created using a range of a low and a high.
0:48
You can add your markups, taxes, estimated shipping costs, and then really easily to see all of those individual costs added up to room subtotals.
1:00
And it makes it really easy as well to add any additional labor costs, however you really need to propose fees or cost to your clients simply can be done through the budget tool.
1:12
Here's a quick look at two documents that I created from that budget itself.
1:18
So from that dining room, I was able to create an estimate.
1:21
It looks really clean for your clients.
1:24
Everything's gonna have your project's name, your design firm's logo and address, however you label that document and a date.
1:32
And then all of those costs will get added up on an estimate for your client to review and sign off on.
1:38
And then here on the right-hand side, this would be a better example of a proposal slash invoice.
1:44
If you were to integrate into QuickBooks, this document will attach to the invoice within QuickBooks as well too.
1:53
But it looks really nice.
1:54
You get a photo of the item, a client-facing name, and a client-facing description.
1:59
You have full control over the information that you're gonna be sharing with your client through there.
2:05
And then ultimately the budgeting tool helps to reduce redundancies and mistakes when using spreadsheets.
2:12
So having a really easy to use software makes managing all of your costs super seamless and easy to propose to your clients.
2:19
And then yes, I also mentioned we do integrate to QuickBooks too, and can talk about that in a moment.
2:26
And then one quick testimonial from a designer, style row has completely changed the way we tackle a project.
2:33
The interface is so user-friendly for me and my team, and it creates a seamless integration with QuickBooks, which is a project management game-changer.
2:42
All right, thank you, Self in Space.
2:45
So let me go in and log into my demo account here, and I'll I'll show you how fast and easy it is to start a project and generate a budget estimate for a client here.
2:55
So on our demo here today, you can see we're doing beachfront condo.
3:04
And so with your projects, what I always recommend is adding your rooms or sections.
3:11
So maybe for this project, we're going to be doing an entry and maybe we're going to do the kitchen.
3:16
We also want to add a section for our drawings.
3:19
you can add all of your documents to here.
3:22
I always like to add a section for time billing.
3:25
This section for time billing will go directly into the budget tool and we can now add hourly rates and design fees that way too.
3:36
So before we get into the budget, I like to say go into your project settings when you're starting the project here.
3:44
You can set your default product markups, default labor markups, you can set your taxes based on the state of the project.
3:52
Of course, you don't have to include taxes if you don't want to, but for a demo, let's add that.
3:59
We can also do an estimated shipping cost.
4:02
So I'm gonna do a 15% estimated shipping cost on my items.
4:08
And then you can also set budget tracking here.
4:12
So on our budget, maybe our client has a goal of 90,000 to 100,000 for their kitchen and a couple of things in the entryway.
4:22
We can track the budget against the high here.
4:28
And then I'm also gonna create a non-transparent budget, but you do have the ability to create a transparent budget as well too.
4:39
So now let's get some items added into the project as well as the budget here.
4:44
And so with Style Row, we've got a feature called Quick Add Items.
4:49
It's gonna be the first one you'll see there in the room.
4:51
And so when I go into the kitchen and select Quick Add, it's gonna give me suggested items that you typically find within that kitchen project.
4:59
So now I can go and quickly add all of my appliances and all of that fun stuff.
5:07
Wall tile, let's add some stone.
5:09
Great, so now we've got all of those items that we can get quickly added into the budget to build out an estimate.
5:15
So cabinet tree, we can give it a range.
5:18
Same with our countertops here.
5:22
Cabinet *****, maybe we need 12 of those and those might be 25 to 30, and pendants three, say, you know, 400 to 600, and kitchen sink.
5:40
Putting a couple more of these costs just so we'll have them in our budget.
5:45
Wall tile, we can give them an estimate of that, and then stone, we'll save.
5:55
And so now all of these items will get saved to the project as placeholders.
6:00
So now you can set statuses.
6:02
You can also communicate on these items as well, too.
6:07
So, you know, kitchen sink, cabinet ****, we got our wall tile.
6:12
Let's just say I set a status here as need to source.
6:16
This is gonna trigger the email to my team.
6:18
I can also say, you know, thinking a light vibe.
6:24
And now you can start to communicate and provide feedback amongst your team.
6:28
But let's jump into the budget tool, which we're really here for.
6:32
And so now, all of those items that I was able to quick add into my kitchen are now saved with costs within my budget here.
6:42
So here we've got all of our items.
6:44
You can also put in actual buying prices once you have an actual cost confirmed, but makes it so seamless to add up all of your project costs and transparently see them on the individual level there, and then the total on what you're going to be sharing with that client.
7:01
So you know maybe our kitchen is actually 60,000 to 70,000 and we still need to go and source our appliances still.
7:09
But now also in our time billing section, we can hit this plus button and now we can add in any additional product costs or labor costs. So here under add labor, maybe I want to add an hourly consultation fee.
7:25
So under the client-facing name is all your clients going to see so you can select whatever labor type you'd like and maybe it's $125 an hour and we did two hours on the project and now we can have that within our budget tool as well too. So let's go and create a budget estimate really quickly.
7:56
I'll show you what that'll look like.
7:57
So at the top here, you can export into a PDF or into Excel.
8:02
When you export into the PDF, it's gonna allow you to edit the budget number, the estimate number.
8:08
It'll be timestamped, dated.
8:10
It'll have your design firm's logo, but within just a couple of minutes, you're able to build up the scope of work on a project for a client.
8:23
All of your project fees totaled at the bottom.
8:27
Total and then a place at the bottom, you can have them sign off on as well too.
8:35
All right, so that's just a budget estimate.
8:37
For our demo sake, I'm going to go into my library and I'm going to go and add a couple of appliances to that project that I previously sourced, just so it can be quick.
8:50
So kitchen, great.
8:53
We're going to add the range.
8:57
And then let's add a wall oven.
9:00
So now we can see what it'll look like when we wanna go and create a proposal or an invoice with the actual items within the project as well too.
9:10
So when I go back to my budget, when you hit the plus sign, this will allow you to add any additional products that you've sourced.
9:18
So you can sync in any items automatically into your budget.
9:24
You can do custom items as well.
9:26
So labor costs can be added to items too.
9:31
and so I'm just going to export those three appliances so you can get a look at what a proposal slash invoice can look like with just a couple of items on it too.
9:40
So now here you'll have your project's name of your logo, nice photos for the client, here's our hourly billing.
9:52
We did $125 an hour with a quantity of two hours.
9:55
There's our time billing subtotal and now a total at the that the client can review and sign off on.
10:07
So the last piece of the budget tool is we also do integrate directly into QuickBooks.
10:12
So if you wanted to sync to QuickBooks, you can certainly hook up your account to one-way sync.
10:18
So you would select which items you're gonna be pushing into your QuickBooks account.
10:24
And then the document, the PDF that gets attached from Style Row like this of the items that you're syncing will attach to the QuickBooks invoice as well.
10:38
So that's all for kind of the call today.
10:40
If anybody has questions or wants to kind of touch base and learn a little bit more about the budgeting tool, certainly feel free to reach out to myself directly.
10:50
My email is Tyler, T-Y-L-E-R at stylerow.com.
10:58
And then here's just a quick look at the budget in Excel if you wanted to drop all of your numbers into a spreadsheet too.
11:06
So also have that capability as well as purchase order.
11:10
So you can also create a purchase order from that budget tool, but we'll save that for next time.
11:15
All right.
11:15
Take care.
11:15
Have a great day.
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